Top 5 Reasons Small and Medium Businesses Need a Virtual Communication System
We have office phones, home phones, home office phones, cell phones, car phones, and maybe even phones in our other office. With so many phones, we know that we also have voicemail in our office, in our home, in our home office, on our cell phones and in our car phones, and on our phone in our other office. Telephone in our other office. How many times a day do you check your voice mail? If you’re in the office, the red light on your phone tells you that you have voicemail. But what happens when you’re on the go? So you spend your time calling each of these voicemail systems, listening and erasing, listening and erasing, and repeating! This is a complete waste of time. Not to mention your client who sometimes leaves multiple messages. Did you get that message that said, “This is the short message”? And, “Check your office voice mail because that’s where I left the real message.”
Well, a virtual communication system can eliminate this kind of problem for you. And you don’t even need to buy any equipment or do any programming. A virtual communication system is hosted by a third party company. All your calls can be directed to a number hosted by the system provider. The system receives the caller’s call and processes the call flow exactly as you want it to be processed. Calls can be forwarded to any phone you want, and usually multiple phones. These systems can ring your mobile phone and your office phone at the same time. When you answer one phone, the other phone stops ringing. Even better, if you don’t answer the phone, go into the system’s voicemail. This is the only voicemail you need. A voicemail in one location with a password, but all callers can leave voicemail here. Simply give callers a phone number and you can keep your home and mobile phone numbers private.
So what are the top 5 reasons to have the virtual communication system?
1. Stay connected: These systems keep small and medium businesses connected like never before. It’s simple and easy for callers to reach you when you want them to reach you. And it’s even easier for callers to leave a voicemail.
2. Stay on top of your customers – These systems will notify you when a voicemail is left. No matter where you are, you can be notified of a new voicemail. Some systems can send an SMS text message. This is a simple text message from the new voicemail and is sent to your mobile phone. Most systems can also send an email notification that a voice message has been left for you. And even better, the email can have an attachment so you can listen to the voice message on your computer. Some systems keep your voicemail and email system in sync, so you don’t have to delete the same message twice.
3. Stay Organized – No need to repeatedly call multiple voicemail systems. Anytime you can reduce the number of administrative tasks you do every day, you become more organized and more efficient.
4. Save time: There is never enough time in any day. If you free up time from administrative tasks and use it to get your work done, you’ll be more efficient. Maybe you spend more time making more sales. And of course, earn more money.
5. Superior professional image: These systems enhance the professional image of your business. The ads are professional, informative, and really do sound like a great deal. If you’re working from home or your car, that’s fine, but do you want to sound like you are? These sophisticated systems feature sophisticated auto-receptionist response systems. There are menus that can direct callers to sales or support, or if your small business has three associates who work from home, your small business can now have one number and direct the caller to any of the partners. You can even use a vanity toll free number.
Technology has advanced to a level that allows access to this type of service to companies of any size. Large corporations benefit from these systems because they have the financial resources to purchase these systems and deliver them to hundreds of employees. Small businesses can now access these systems through virtual offices. Thanks to virtual offices, companies of any size can enjoy the benefits of these sophisticated communication systems. Many of the services are relatively inexpensive and may not be offered by the local telephone company.